AI Page Features

FanDesk brings powerful AI capabilities to your documents — from meeting recording and transcription to intelligent summarization and AI-generated notes.

Meeting Recording

Record meetings directly in FanDesk and get automatic transcriptions and AI-generated notes.

Recording Options

How to Record

1. Open a Page where you want notes
2. Click Record Meeting button
3. Choose your recording mode
4. For Tab Capture:
   • Select the browser tab with your meeting
   • Grant screen sharing permission
   • Recording captures audio from the tab
5. Click Stop when finished
6. Recording is sent for transcription

What Happens After Recording

AI Transcription

FanDesk uses AssemblyAI for accurate, fast transcription:

Features

• 99 languages supported — Automatic language detection
• Speaker identification — Know who said what
• Timestamps — Navigate to specific moments
• High accuracy — Professional-grade transcription

Transcription Quality

Tips for better transcription:

• Use a good microphone
• Minimize background noise
• Ensure speakers are clear
• Avoid crosstalk

AI Meeting Notes

After transcription, FanDesk's AI generates structured meeting notes automatically.

What's Generated

Example Output

TL;DR:

Team reviewed Q4 roadmap, prioritized mobile app launch for October. Budget approved for additional contractor. Security audit scheduled for next week.

Key Decisions:

• Mobile app MVP will launch October 15th
• Hiring one contract developer for 3 months
• Postponing analytics dashboard to Q1

Action Items:

• Sarah: Create mobile app test plan by Friday
• John: Set up contractor interviews
• Team: Review security audit checklist

How It Works

The AI uses Claude to:

1. Read the full transcript
2. Identify speakers and their contributions
3. Extract actionable items
4. Summarize key themes
5. Structure into readable notes

For long meetings (>60 minutes), the AI processes in chunks to maintain quality.

Page Summarization

Get quick summaries of any page in FanDesk.

Using Summarization

1. Open any page
2. Click the Summarize button (sparkle icon)
3. AI generates a 2-4 sentence summary
4. Summary appears at the top of the page

What Gets Summarized

The AI considers:

• Full page content
• Headings and structure
• Key points and conclusions
• Action items mentioned

Summary Examples

Engineering Spec:

This document outlines the authentication system redesign, replacing the current session-based approach with JWT tokens. Key changes include a new refresh token flow, OAuth integration, and rate limiting. Implementation estimated at 3 weeks.

Meeting Notes:

Weekly sync covered sprint progress, with 8 of 12 stories completed. Main blocker is the API integration delay. Team agreed to pair program on the remaining high-priority items.

Using AI Features Together

The AI features work best when combined:

Meeting Workflow

1. Before meeting: Create a page with agenda
2. During meeting: Record the meeting
3. After meeting:
   • Transcription generated automatically
   • AI notes added to page
   • Summary created
4. Follow-up: Action items become tasks

Document Workflow

1. Write document: Use rich editor
2. Get summary: Auto-summarize for TL;DR
3. Share: Summary helps readers decide relevance
4. Update: Re-summarize after major changes

Best Practices

For Recording

• Test audio before important meetings
• Inform participants about recording
• Use Tab Capture for remote meetings
• Keep recordings under 2 hours for best processing

For Notes

• Review AI-generated notes for accuracy
• Add context the AI might have missed
• Convert action items to FanDesk tasks
• Share notes with attendees promptly

For Summaries

• Re-summarize after major edits
• Use summaries in page embeds
• Include summary in shared links
• Update if document focus changes

---

Next: Learn about team project management in Projects.